If you’ve ever been typing away in Microsoft Word and needed to create an em dash—a longer dash than the hyphen—you might have paused, unsure of how to do it. The em dash is a versatile punctuation mark used to add emphasis or a dramatic pause. It’s surprisingly easy to insert in Word. You can accomplish this by using keyboard shortcuts or through the Insert menu. Once you know how, you’ll be able to seamlessly incorporate em dashes into your documents.
How to Do an Em Dash in Word
Inserting an em dash in Word is simple if you follow these steps. We’ll show you how to use keyboard shortcuts and the Insert menu to place an em dash in your document.
Step 1: Use Keyboard Shortcut for Windows
Press "Ctrl" + "Alt" + "-" on your numeric keypad.
This shortcut might be the quickest method if you’re using a Windows computer with a full keyboard. The dash symbol you’ll use is located on the numeric keypad—not the one above the letters.
Step 2: Use Keyboard Shortcut for Mac
Press "Option" + "Shift" + "-" on your standard keyboard.
On a Mac, the em dash shortcut is straightforward. You just need to press the Option and Shift keys together and then hit the dash key.
Step 3: Use the Insert Menu
Go to the "Insert" tab, select "Symbol," and choose "More Symbols."
For those who prefer using the mouse over the keyboard, the Insert menu is your best friend. You’ll find a list of symbols here, including the em dash.
Step 4: Select the Em Dash
Scroll to find the em dash and click "Insert."
Once in the Symbol dialog box, you can find the em dash under the "General Punctuation" subset. Select it and click Insert to place it in your document.
What happens next? Your document will now feature an em dash wherever you placed your cursor, adding clarity or emphasis to your writing. You’ll also have these methods in your back pocket for future use.
Tips for How to Do an Em Dash in Word
- Know Your Shortcuts: Memorizing the keyboard shortcuts can save you time when typing.
- Customize Keyboard: You can create your own shortcuts in Word if the existing ones don’t fit your typing style.
- Use AutoCorrect: Set up AutoCorrect to automatically change two hyphens into an em dash as you type.
- Explore Symbols: Familiarize yourself with other symbols available in the Insert menu for a richer document.
- Practice Makes Perfect: Familiarize yourself with these steps until they become second nature.
Frequently Asked Questions
What is an em dash used for?
An em dash is used to create a strong break in a sentence, similar to a comma or parentheses, but with more emphasis.
Can I use two hyphens as an em dash?
Using two hyphens is a common substitute for an em dash in informal writing, but it’s not ideal for formal documents.
How do I change the dash style in Word?
You can modify the dash style by going to "Format" > "Paragraph" and adjusting the dash options.
Is there an em dash shortcut for tablets?
Most tablet keyboards do not have a direct em dash shortcut. You might need to copy and paste the em dash or use special keyboards.
Can I use em dashes in every sentence?
While versatile, em dashes should be used sparingly to maintain their impact and readability.
Summary
- Press "Ctrl" + "Alt" + "-" on Windows.
- Press "Option" + "Shift" + "-" on Mac.
- Go to "Insert" > "Symbol" > "More Symbols" in Word.
- Select em dash and click "Insert."
Conclusion
Mastering how to do an em dash in Word is a small but mighty skill that enhances your writing toolkit. It’s like having a secret weapon to add flair to your sentences. Whether you’re crafting a novel or compiling a report, the em dash helps convey emphasis and clarity, making your text more engaging.
Remember, the em dash is just a keyboard shortcut away, and with a little practice, you’ll be using it like a pro. You might even find yourself exploring other symbols that can enhance your documents. Consider this a stepping stone to mastering Word’s full potential. And if you’re curious about more Word tricks, there’s always more to learn. Keep exploring, and soon enough, you’ll be navigating Word like a seasoned writer.
Matthew Young has been writing tutorials about Microsoft Word and other Office applications for many years. His writing can be found on dozens of websites.